{"id":1089,"date":"2021-12-30T15:35:36","date_gmt":"2021-12-30T15:35:36","guid":{"rendered":"http:\/\/localhost\/?page_id=1089"},"modified":"2026-07-28T15:16:02","modified_gmt":"2026-07-28T19:16:02","slug":"policy-procedure","status":"publish","type":"page","link":"https:\/\/oavirtualintergroup.org\/?page_id=1089","title":{"rendered":"Policy & Procedure"},"content":{"rendered":"\t\t
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<\/a><\/p>

<\/a><\/p>

<\/a><\/p>

<\/a><\/p>

<\/a>POLICY & PROCEDURES MANUAL:<\/b><\/span><\/p>

<\/a>Virtual Intergroup of Overeaters Anonymous (# 09661)<\/b><\/span><\/p>

[Users may find some repetition of the Bylaws here. This was done to create cohesiveness and to avoid the need for readers to switch documents.][Amended 10\/27\/19 to reflect new Name: Virtual Intergroup of Overeaters Anonymous. Created by IG approval 1\/27\/2019]<\/b><\/span><\/p>

TABLE OF CONTENTS<\/b><\/span><\/p>

(Document does not support internal links; please scroll to specific items or use Ctrl F to use word search.)
<\/b><\/span><\/p>

Abbreviations & Glossary<\/b><\/span><\/p>

Agenda – (sample)<\/b><\/span><\/p>

Bylaws – Annual Review<\/b><\/span><\/p>

Calendar – 1\/12\/20<\/b><\/span><\/p>

Certificate of Eligibility<\/b><\/span><\/p>

Certificate of Registration<\/b><\/span><\/p>

Chair<\/b><\/span><\/p>

Committees \/ Committee Chairs <\/b><\/span><\/p>

Communications – (VIG Email List)<\/b><\/span><\/p>

Dashboard Coordinator<\/b><\/span><\/p>

Delegate registration -1\/12\/20<\/b><\/span><\/p>

Email List – (VIG Email List)<\/b><\/span><\/p>

Email List Administrator- <\/b><\/span>currently Chair<\/b><\/span><\/p>

Group Conscience – see Voting<\/b><\/span><\/p>

Logo Permission<\/b><\/span><\/p>

Marathon Coordinator<\/b><\/span><\/p>

Meeting Dates<\/b><\/span><\/p>

Meeting Members<\/b><\/span><\/p>

Meeting Quorum<\/b><\/span><\/p>

Meeting Rep – Handbook<\/b><\/span><\/p>

Meeting Group Rep<\/b><\/span><\/p>

Membership Coordinator<\/b><\/span><\/p>

Motions<\/b><\/span><\/p>

Officer Duties and Qualifications<\/b><\/span><\/p>

Outreach<\/b><\/span><\/p>

Phone Service Liaison<\/b><\/span><\/p>

Policy & Procedures Manual<\/b><\/span><\/p>

Polls<\/b><\/span><\/p>

Recording of VIG Meetings<\/b><\/span><\/p>

Roll Call<\/b><\/span><\/p>

Secretary<\/b><\/span><\/p>

Service Positions<\/b><\/span><\/p>

Seventh Tradition<\/b><\/span><\/p>

Service-Rotation \/ Term of Service<\/b><\/span><\/p>

Treasurer<\/b><\/span><\/p>

Vice Chair<\/b><\/span><\/p>

Virtual Region<\/b><\/span><\/p>

Virtual Region Representatives<\/b><\/span><\/p>

Voting <\/b><\/span><\/p>

Webservant<\/b><\/span><\/p>

Website<\/b><\/span><\/p>

WSBC Delegates<\/b><\/span><\/p>

Abbreviations & Glossary<\/b><\/span>: <\/b><\/span>(Fellowship uses some terms that have come to have specific meanings which may vary from usage in the non-fellowship world.)<\/span><\/p>

IG – Intergroup<\/b><\/span><\/p>

VIG – Virtual Intergroup<\/b><\/span><\/p>

VR – Virtual Region<\/b><\/span><\/p>

WSBC – World Service Business Conference<\/b><\/span><\/p>

WSO – World Service Office <\/b><\/span><\/p>

Assembly: <\/b><\/span>a group conscience meeting for a region. Frequency: at least, annually. Assembly may be virtual.<\/span><\/p>

Conference \/ WSBC: <\/b><\/span>group conscience \/ business meeting held at the global level annually, usually in early to mid May in Albuquerque, NM, USA.<\/span><\/p>

Convention: <\/b><\/span>a recovery event held at any level, often held regionally. Locations and timing are decided by the sponsoring organizers. Convention may be virtual.<\/span><\/p>

Dashboard: <\/b><\/span>a virtual tool to allow a trained, trusted servant to assist a moderator to maintain a safe and quiet meeting.<\/span><\/p>

Delegate<\/b><\/span>: VIG liaison to WSBC.<\/span><\/p>

Intergroup<\/b><\/span>; a service body created by, typically at least two meetings, to enable activities that require resources beyond what a single meeting can supply. (Examples: website, workshops, marathons, dashboard training)<\/span><\/p>

It also serves as a forum for the exchange of best practices. <\/span><\/p>

It does not govern.<\/span><\/p>

Meeting Rep<\/b><\/span>: person sent to represent a meeting \/ group of meetings at VIG.<\/span><\/p>

Marathon: <\/b><\/span>a recovery event consisting of a day of meetings; may focus on a theme.<\/span><\/p>

OA.org<\/b><\/span> -Fellowship website -includes recovery resources and information on OA\u2019s service structure. It does not govern; it does include guidelines on OA practices that have been created by group conscience at WSBC.<\/span><\/p>

Region: <\/b><\/span>a service body created by at least two intergroups to provide services requiring resources beyond what a single intergroup can offer; provides a forum (assemblies) to exchange best practices. (Example: conventions)<\/span><\/p>

It does not govern.<\/span><\/p>

Virtual Region Representative \/ VR Rep<\/b><\/span>: VIG liaison to Region.<\/span><\/p>

Workshop: <\/b><\/span>a recovery special event, typically focused on a single topic such as sponsorship, and usually lasting an hour, or up to a day. <\/span><\/p>

World Service Office \/ WSO: <\/b><\/span><\/p>

An administrative office.<\/span><\/p>

It does not govern; it serves. <\/span><\/p>

See OA.org for OA service structure.<\/span><\/p>

Agenda (sample \/ excerpts)<\/b><\/span><\/p>

Virtual Intergroup Meeting Agenda December 16, 2018 3:00 PM \u2013 5:00 PM EDT Phone 712-432-5200 pin 579#
In accordance with our group conscience, we are going to record this meeting. (Dashboard monitor begins recording.)<\/span><\/p>

Tap *1 to mute \/ unmute and *5 to raise \/ lower hand to be heard and to vote, <\/span>or to ask to speak when we do not wish to call out to speak.<\/span><\/span><\/p>

  1. Open with Serenity Prayer or OA Promise.<\/span><\/p><\/li>

  2. 12 Steps (read by volunteer)<\/span><\/p><\/li>

  3. 12 Traditions (read by volunteer)<\/span><\/p><\/li>

  4. Service Concept of the Month (read by volunteer)<\/span><\/p><\/li>

  5. Roll Call <\/span>((2019: taken silently\/digitally by Secretary using Dashboard. confirm quorum of at least 2 officers and at least 5 additional voting members. See Update.))<\/span>(<\/span>Each person states name and number of the meeting represented, or the service position held, or identifies as visitor.)<\/span><\/p><\/li>

  6. Welcome to new members. Arranges to invite to join email list. <\/span><\/p><\/li>

  7. Secretary’s Report <\/span><\/p><\/li>

  8. Treasurer’s Report<\/span><\/p><\/li>

  9. Standing Committees:
    a. Update on website \u2013 OAPhoneMeetings.org
    b. On-Going Report about WSO committees from each delegate to the WSBC, on a rotating basis, time permitting
    e. Marathon meetings
    f. Men’s Outreach Subcommittee<\/span><\/p><\/li>

  10. Secretary updates Roll Call,orally for any new members or unidentified attendees before any Business items vote, announced number needed for majority and \u2154 votes<\/span><\/p><\/li>

  11. Unfinished Business (Items change)<\/span><\/p><\/li>

  12. New Business (Anything that has come up since last VIG meeting.)<\/span><\/p><\/li>

  13. Announcements: date of next meeting.<\/span><\/p><\/li>

  14. Recovery \/Service Moment (time permitting)<\/span><\/p><\/li>

  15. Close with Serenity Prayer or OA Promise.<\/span><\/p><\/li>

  16. Adjourn.<\/span><\/p><\/li>

  17. Recording is ended. (Dashboard monitor ends recording.) <\/span><\/p><\/li><\/ol>

    Bylaws: Annual review of bylaws<\/b><\/span><\/p>